HCR Club Meeting Minutes

Meeting Date: 1/6/2011

Attendees: Eric Anderson, Greg Broyles, Richard Bentancourt, Roy McVey, Frank Purdy, Ron Urlahcer, Kate Soldano.

Meeting lead by: Greg Broyles  Meeting Start Time: 7:10 PM      Meeting Adjourn Time: 8:15 PM

Treasurer Report: Richard provided treasurer report reflecting positive numbers and very close to last year’s numbers. Katie suggested we form an income and expense working form for race directors to assist them in tracking costs as the race is planned and implemented. Pre-printed categories on the form could serves as a detail and task reminder.  Richard will develop form. Printing race name on bib number was discussed as Richard offered up that some people keep them for a souvenir. This was in reference to the Frosty Four as this is a well attended race.

It was noted that scholarship entries need to be turned in by May 5th.

Race Updates:

Frosty Four: Roy gave planning status report for the race. Roy presented art pieces designed by Davis High School students for shirt design selection. The group came to agreement on this year’s art selection. Well done Davis art students. Roy was in need of a 200 FT cord for start line and will be provided by Ron. We are still looking for EMT. Greg will meet Ron at Green way to identify items to be picked up for the race. Ron will charge the clock the night before the race and deliver them. It was noted we need to put in the news letter to bring cookies for the race. It was also discussed to not set up food until registration is over to make more room. Frank agreed to MC race.